Our Accounting Department
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| Caryn Eichelberger | Penny Giddens | Carol Bond | Mary Hope |
An Overview of our Accounts Payable Services:
- Works directly with the bank staff used by your Association
- Reconcile bank statements
- Prepare approved checks and post payments in the system
- Produce the financial statement your Board of Directors receives every month
- Maintain all bills and receipt files
- Meet with treasurers of many Associations to review and explain financial reports
- Trace and make corporate tax deposits and handle year-end government taxes
- Reports on sub-contractors
- Trace certificates of insurance for contractors & require they are in force at all times
- Work closely with your community manager to monitor cash flow & budget commitments
An Overview Of Our Accounts Receivables Services:
- Prepares and sends all assessment notices to owners
- Coordinate with bank to credit accounts when assessment payments are received
- Coordinate & process owner direct debits
- Tracks late payments and sends reminder letters to owners
- Reports delinquent accounts to manager and Board
- Works regularly with Board members on receivables problems
- Prepares files for attorney when liens need to be filed,
- Supplies title companies with estoppel information when a unit is sold
- Responds to owner and lender questions about accounts
- Handles all owner calls about assessment fees
- Maintains and updates mailing lists and owner directories